3 Maintenance and Upkeep Tips for Commercial Property Owners

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As a commercial property owner, maintaining and upkeeping your property is essential for ensuring its longevity, safety, and appeal. Proper maintenance not only protects your investment but also keeps tenants satisfied and can attract new businesses.

Property owners who prioritize this aspect of their management will enjoy a much greater ROI.

Helpful Maintenance and Upkeep Tips

If you’re working with a commercial property management service, schedule a meeting to sit down and discuss how they handle maintenance. Chances are, they have a pretty good system in place.

However, there may be elements you want to tweak or tailor to your property. Here are a few suggestions:

1. Regular Inspections

Regular inspections have to be at the core of your property maintenance strategy. Without them, it’s virtually impossible to keep your property running smoothly and profitably (at least not for the long term). The best thing you can do is schedule routine checks to identify potential issues before they become major problems. During these inspections, focus on key areas like:

  • Roof and Gutters: Inspect the roof for any signs of damage, leaks, or wear and tear. While you’re up there – or while your roof contractor is up there – clean the gutters to prevent water damage and ensure proper drainage.
  • HVAC Systems: Regularly check heating, ventilation, and air conditioning systems to ensure they are functioning efficiently. You should also change filters several times per year and perform any necessary maintenance to avoid costly repairs.
  • Plumbing: Look for leaks, corrosion, and water pressure issues in your plumbing system. Early detection of plumbing problems can save you from significant water damage and repair costs.
  • Electrical Systems: Ensure all electrical systems are up to code and functioning correctly. Check for any exposed wires, faulty outlets, or other potential hazards. If you own an older building, you should be especially perceptive to potential electric issues, as faulty wiring becomes more likely over time.

By performing regular inspections on these key systems and areas of your building, you can address minor issues before they escalate, saving you time and money in the long run. Never assume these things will just happen to get done. Instead, schedule them out months in advance to make sure nothing is overlooked.

2. Landscaping and Exterior Maintenance

The exterior appearance of your commercial property is the first thing tenants and visitors notice. A well-maintained exterior not only enhances curb appeal but also creates a positive impression.

To keep your property looking its best, you’ll need to hire a landscaping crew and have discussions with them about precisely what you’re looking for. Don’t just tell them to keep the property “looking good” – give them specific tasks and priorities. For example, you might give them a specific week each year when you want flowers planted and beds mulched. Then there might be another week each year where leaves are supposed to be raked, etc.

Make it a point to regularly inspect and repair any cracks or potholes in parking lots and walkways. Cracks like this might seem innocent at first, but they can quickly turn into major issues over a period of several months or years. By addressing them right away, you can prevent them from becoming huge expenses (and safety issues).

Clean the building’s exterior surfaces every few months, including windows, doors, and siding. When necessary, you should repaint or repair any areas that show signs of wear or damage. While it can seem like an added expense in the short term, investing in the upkeep of your property’s exterior can significantly boost its attractiveness and value over the long term.

3. Prioritize Communication

If you’re going to get serious about maintenance and upkeep on your commercial property, make sure you’re prioritizing tenant communication and involvement. In fact, effective communication with tenants is the key to all of this. They’re going to be the first ones to notice anything wrong, and you want them to feel confident in how to respond.

For urgent requests, tenants should know exactly how and who to call in order to alert your team. For non-urgent issues, consider holding regular meetings with tenants where they can bring up these concerns. By involving tenants in the maintenance process, you can ensure everything runs much smoother.

Adding it All Up

We’re not going to go so far as to say property maintenance on a commercial property is easy – but it can certainly be less stressful and challenging than most property owners make it out to be. It all starts with prioritizing the right systems and processes. Combine that with a proactive approach and a top-notch property management service, and you will have the perfect combination for success!