Throwing parties is one of the greatest joys of being an at-home chef. From planning the perfect black tie event to casual summer BBQs outdoors, there are many things to consider to make your party successful. Now more than ever, people are opting to host their get-togethers outdoors, and if you’ve never planned one before, it can seem daunting. There is much to consider, from clean-up procedures comfortable seating, and the perfect menu to compliment the weather. If you need an outline and some help to ensure your outdoor event is successful, keep reading for all you need to know.
Determine Your Budget
Before you start planning, determining your budget is essential, and so is sticking to it! Consider everything from whether you’ll rent dishes and flatware or purchase, do you need a tent? Will you need other accommodations for guests? What is your food budget? Will you source a caterer? All of these aspects and so many others come into play. Knowing your budget will let you know how much you can outsource, how elaborate your decorations will be, and much more.
Consider Hiring Help
Part of being an excellent host is touching base and interacting with your guests. Even if your outdoor event is casual, it can be worth it to hire help. Experienced home chefs may not want to hire a caterer for food, but what about servers? Even your well-known and delicious cocktails can be served by hiring a bartender for the party. Figure out the areas that will consume most of your time during the actual party and try to outsource them.
Important Invitations
You want to make sure you nail the invitations for your event. Sure, it may be an outdoor BBQ in the middle of August, but maybe you prefer your guests dressed more for a “garden party” than a “hoedown.” Not only can you convey important information like dress code and time, but if they’re allowed a plus one, you can also set the tone for your event. There’s nothing worse than showing up for an event in heels when it would have been more appropriate to wear women’s athletic sneakers. In addition to those above, give your guests plenty of time to RSVP, sending invites a month out. If it’s a last-minute gathering, some apps let you design beautiful invitations that can be sent via text message.
Accommodate Everyone
Of course, you’ll have appropriate and ample seating and tables for your guests, even if those look like floor pillows. In addition to those types of accommodations, a good host will ensure there are options for everyone invited. If you’re serving alcohol, have plenty of non-alcoholic options. Is there a signature cocktail for the party? Make a mock-tail version for your dry guests. You’ll also want plenty of food options for guests that may lead a plant-based lifestyle or have gluten sensitivities. While it takes extra consideration and a little time, your guests will appreciate the effort, ensuring everyone has a fun (and delicious) experience.
Fun Favors
Remember the joy in childhood of rummaging through the party favor bag after a sleepover or any other party? Receiving a small token of appreciation for attendance after a party isn’t just for kids. By selecting party favors for your guests, you’re leaving a final impression of the type of party for which you’re aiming. Your party favors should match the theme of your party, and ideally, they should be consumables. If you’re known for your delicious brownies, send a small batch home with everyone. Consumable party favors that are also great hits are items like bottles of wine or a candle. Everyone loves a thoughtful gift, so place favors by the exit, at a place setting, or hand them out as guests leave.
Throwing an outdoor party is typically easier than hosting something in your home. However, there is still much to consider as most outdoor environments aren’t as comfortable or as large as a home or a rented event space. With careful planning and using the above-mentioned tips, however, your event will likely go off without a hitch. Luck favors the prepared, so make sure you plan to make things easier for you and your guests. Cheers!